Manage users and user groups

Users, groups, resources, and roles

IREX users are structured by user groups. All members of a group have the same access rights to a kind of system resource — cameras and extra resources (database lists, locations, etc). The same user may belong to multiple groups.

However, users within a group may differ by their roles — named collections of accessible system functionalities.

Roles versus permissions matrix

A user can only be added to a group with a role assigned. A role is a named collection of available functionalities, described in full detail in the matrix below.

Manage system users

View existing user list

Select the User Menu — Users to view a consolidated list of all existing Platform users at the organization, no matter what user groups they belong to.

Adding a new system user

New system users can only be added to a group, after which they appear on the consolidated list too.

Edit user's details

To enter/ edit details of a user, click Edit in the three-dot menu as shown above, then complete/ edit the user's details form that opens.

Manage user access

The Admin can temporarily deny login of a user (make him or her “disabled” in terms of this manual). The current user's status is shown on the consolidated list as “Enabled” or “Disabled”. To do so:

1. Click Disable in the three-dot menu.
2. In the window that opens ...




... do:

Click Apply to disable the user right away. The user can be re-enabled later this way.
Checkmark Disable from date and enter the disabling date to schedule the disabling, then click Apply.
Checkmark Restore enabled after date and enter the restore date to automatically make the user re-enabled after this date, then click Apply.

To re-enable a disabled user:

1. Click Enable in the three-dot menu.
2. In the window that opens ...




... do:

Click Apply to enable the user right away.
Checkmark Enable from date and enter the enabling date to schedule the enabling, then click Apply.

Cancel scheduled enabling/ disabling

To cancel scheduled enabling/ disabling of a user, click Cancel schedule in the three-dot menu, then confirm the operation.

Manage user groups

User group catalog

Select the User Menu — User groups to open the screen holding existing user groups in the form of a hierarchical catalog under the root node on top.

Create, delete, rename a user group

To create a user group, click Create subgroup in the three-dot menu ...

... to enter the new group's name in the window that opens, and click the Create.

Then add users to the newly created group.

To rename a group, click the Rename in the same menu.

To delete a group, click the Delete in the same menu. However:

• A group cannot be deleted if it has a resource (camera, venue, person or vehicle list, etc.) assigned. Then unassign that resource from the group e.g. this way.
• A group cannot be deleted if it has child subgroups. Then delete those from the bottom up the hierarchy. 
• A non-empty group cannot be deleted this way; remove all its members first.

Manage members of a group

Click as shown to open the <Group_name> screen.

Add a member to a group

To add an already existing system user to a group that he or she is not a member of yet:

1. Click the “+” in the top-right corner of the screen to open the Add Users to the User Group form holding the consolidated list of IREX users that do not belong to the group yet.

2. Find the user to add to the list and checkmark. If the list is too long, use the search by name/email tool.
3. Repeat step 2 to add as many new members as needed.
4. Select a role, the same for all the new members, on the list at the right.
5. Click Add in the bottom-right corner.

Multiple new members can be added all in the same role at a time, e.g., using a common email domain (e.g. “gatling.com”). To do so:

1. Enter “gatling.com” into the search text box and click Search.

2. Tick the multi-select checkbox as shown.
3. Select a role, the same for all the new users, on the list at the right.
4. Click Add in the bottom-right corner

To add a completely new member (the one missing on the consolidated system user list), click as shown to complete the fields on the Create user form that opens.

Then find the new user on the consolidated list and complete the new user details form.

Edit a member of a group

To edit personal data, role, etc., of a member of a group, click Edit as shown and enter new values into the Edit user form that opens.

To apply a managing function (such as disable, change role, etc.) to multiple users in batch mode, checkmark those users on the list as shown and then click the function under Options.

Remove a member from a group

To remove a user from a group, checkmark him or her on the list and click the “Bin” icon on the right.

Create System manager account

A user in a “System manager” role can only be added in a somewhat different manner. To do so:

1. On the User Menu — User groups screen, click the root node as shown.

2. Follow the same procedure, selecting the “System manager” role on the lists where relevant.